Job Description

Administrative Support Specialist

Assist with the management of computer assignments, radios, Documentum changes, AAE SharePoint, training scheduling, Success Factor training, and audit preparation. Monday - Thursday (4/10s) Pay rate - $34

Preferred Qualifications:

• Bachelors Degree in Business Administration, Management, or related field
• Front desk receptionist experience
• Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes
• Strong data analysis
• Shipping & Receiving and/or mailroom experience
• Experience with managing building access control systems
• Vendor management experience
• Experience working in a 5S and safety-conscious environment

Principal Responsibilities:

Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers.

Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.

Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.

Supports department meetings and event functions by reserving and preparing meeting rooms.

Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access

Creates security access badges and issues parking permits

Multi-tasks and responds to evolving priorities relating to site safety and security? Maintain a clean and orderly work area.? Follows site safety rules and promotes their observance in performance of job duties.

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