Job Description

Job Title: Office & Household Manager / Executive Assistant Location: On-site in Brentwood, TN (Concord & Franklin Rd area) Schedule: Part-Time (20+ hours/week) with potential to grow to Full-Time Start Date: May 1 or sooner Pay Rate: $25–$35/hour Employment Type: W2 with benefits Overview Our client is seeking a proactive and highly organized Office & Household Manager / Executive Assistant to replace their current assistant who is departing on April 30. This is a long-term, part-time role with the opportunity to grow into a full-time position depending on company needs and candidate capabilities. The role is based out of a private home office and involves a mix of administrative support, bookkeeping assistance, organizational tasks, and local errands. Compensation & Benefits $25–$35/hr DOE PTO + paid holidays Medical/dental/vision (company contributes $250/month toward premiums) 401(k) with 1:1 company match up to 6% Laptop provided for business use Mileage reimbursement for errands Document & Records Management Process incoming mail/documents; scan, name, and file using standard conventions Maintain organized Dropbox filing systems across multiple businesses and locations Track documentation for accounts, vendors, banks, property records, and assets Maintain documentation on naming conventions, recurring deadlines, and procedures Accounting & Bookkeeping Support Assist with bill payments (online and by check), filing receipts, and tracking due dates Coordinate with accountants and ensure access to statements and reconciliation docs Familiarity with A/P, A/R, and accounting cycle preferred Experience with QuickBooks Online is a plus, not required Household & Office Organization Organize home office supplies, tech, groceries, clothing, and documents Monitor and replenish items via Amazon, Costco, Publix, etc. Handle deliveries, unboxing, trash, and general office tidiness Errands & Logistics Run local errands: post office, returns, grocery pickups, registered mail Coordinate deliveries and occasional vendor pickups Mileage reimbursed for all work-related travel (typically 1–15 miles) Executive Assistant Support Support founder’s calendar and email; assist with scheduling and communication Conduct weekly virtual check-ins with other staff for project coordination Update management with task progress and escalate issues as needed Maintain discretion and handle sensitive documents, contracts, and PHI Requirements Prior experience in an EA, office manager, or similar role Strong organizational and communication skills (written + verbal) Self-starter who can plan, prioritize, and follow through with minimal supervision Medium proficiency in MS Office (Outlook, Excel, Word) Familiarity with Dropbox, Slack, Zoom, Google Chrome, etc. Comfortable lifting 40 lbs and climbing 3-step ladders or stairs Valid driver’s license and reliable local transportation Clean background check (criminal, civil, credit), able to sign NDA Willing to become a Notary in TN (company will cover cost if not already certified) Must be based in the Nashville/Brentwood area with ability to work on-site Preferred Traits Enjoys organizing, labeling, and creating order High attention to detail and pattern recognition Able to learn new systems/processes independently Flexible, accountable, and solution-oriented mindset Work Environment Dedicated home office setup with private entrance, kitchen, and bathroom Standard hours: Monday, Wednesday, Friday (10:00 AM – 5:30 PM) Some remote work possible after training, but this is primarily an on-site role Occasional off‑hours contact (1–3x/month) for schedule or task updates #J-18808-Ljbffr Itlearn360

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