Job Description

Job Description

Job Description

Administrative Office Coordinator

Location: Sycamore, IL
Pay: $25.00+ per hour, based on experience
Schedule: Full-Time

About the Opportunity

We are a growing commercial construction company in the Sycamore area seeking a detail-oriented and organized Administrative Office Coordinator to support daily office operations, project administration, and accounting functions. This position plays a key role in keeping projects organized, supporting billing processes, and assisting the team with administrative and project-related tasks.

The ideal candidate is highly organized, proactive, comfortable working in a fast-paced environment, and willing to help bring structure and efficiency to a busy construction office.

Key Responsibilities

• Prepare and process customer invoices and assist with billing activities
• Track, prepare, and submit pay applications for construction projects
• Maintain project files, job tracking spreadsheets, and project documentation
• Perform accurate data entry and recordkeeping
• Assist with estimating documentation and project tracking
• Support project managers and accounting staff with administrative tasks
• Coordinate office communications, schedules, and workflow support
• Utilize Microsoft Excel to create, maintain, and update reports and spreadsheets
• Assist with QuickBooks-related administrative functions as needed
• Leverage AI tools and technology to improve efficiency, organization, and administrative processes
• Help maintain organized project records and office documentation

Qualifications

• Previous administrative, office coordination, or clerical experience required
• Strong Microsoft Excel skills required
• Experience with job tracking and project administration preferred
• QuickBooks experience preferred
• Construction industry experience is a plus, but not required
• Comfortable learning and utilizing AI tools in a professional setting
• Strong organizational, multitasking, and time management skills
• Excellent attention to detail and communication skills
• Ability to work independently and prioritize multiple projects and deadlines

Work Environment

This is an in-office position within an active construction company environment. Candidates should be comfortable working in an office that supports field operations and construction crews. The office can occasionally be dusty and may not always be highly structured or organized, so the ideal candidate will be adaptable, resourceful, and comfortable helping create and maintain organization within a busy workplace.

Technology & Innovation

We actively encourage the use of AI and technology to improve efficiency, streamline systems, and help modernize our processes. We are looking for someone who enjoys finding smarter ways to work, embraces technology, and is open to implementing new tools, systems, and ideas that help the company operate more effectively.

What We Offer

• Full-time, stable employment
• Competitive pay based on experience
• Opportunity for growth within the company
• Exposure to accounting, project management, and construction operations
• Supportive team environment
• Opportunity to help improve processes and contribute to company growth

Company Description

With over 40 years of experience in staffing and employment, Express Employment Professionals of DeKalb, IL connects hardworking job-seekers with great local companies. Our staffing agency recruits job candidates from entry level to highly experienced and from all industries.
When you choose Express Employment Professionals of DeKalb, you're not just getting the expert input of our local franchise. You're also getting access to the resources and time-tested employment systems of our global headquarters. With flexible staffing options that include part-time, full-time, contract, and temporary hires, we work closely with job-seekers and businesses.

Company Description

With over 40 years of experience in staffing and employment, Express Employment Professionals of DeKalb, IL connects hardworking job-seekers with great local companies. Our staffing agency recruits job candidates from entry level to highly experienced and from all industries. \r\nWhen you choose Express Employment Professionals of DeKalb, you're not just getting the expert input of our local franchise. You're also getting access to the resources and time-tested employment systems of our global headquarters. With flexible staffing options that include part-time, full-time, contract, and temporary hires, we work closely with job-seekers and businesses.

Job Tags

Hourly pay, Full time, Contract work, Temporary work, Part time, Work at office, Local area, Flexible hours

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